Administrative Assistant - Part-time Employment for the Christian School Foundation

Title: Administrative Assistant - Part-time Employment for the Christian School Foundation

Organization and Mission: The Christian School Foundation draws Christian schools and donors together to expand the influence of Christ in our culture. It is a vibrant non-profit charitable Christian foundation with its head office in Hamilton, ON. The Foundation supports educators and school communities with tools to improve donor relationships and with direct financial support for families and teachers. We help donors identify where the real needs are, and we provide them with the best approach to meet those needs. The Foundation has 3 full-time staff located in Ontario and one part-time staff in B.C. serving almost 100 Christian schools across Canada. We hold over $22M in donated funds and disburse over $2M per year in support of Christian education.

Position Description: We are seeking a part-time Administrative Assistant administrator who is committed to Christian education.

The Administrative Assistant will provide the Christian School Foundation with administrative support in all areas of our work. The position requires around 20 hours per week both on site at our office and remotely.

The responsibilities include, but are not limited to, the following tasks:

• Maintaining physical and digital records;

• Organizing our Will Planning/Effective Giving Events Calendar and providing schools with event resources and reminders, including tracking registrations;

• Planning/organizing other events as needed;

• Assisting and providing support to the Schools and Grant Manager and Bookkeeper with monthly school deposits and invoices, managing and responding to emails;

• Assisting with data entry, review, and reporting;

• Assisting the CEO with donor data entry and tracking, preparing reports, and managing communication schedules;

• Creating tax receipts;

• Organizing office building maintenance;

• Communicating with member schools via phone and email;

• Attending staff meetings from time to time;

• Identifying any areas of improvement with our administration processes;

• Demonstrating a willingness to take on tasks as needed;

• Ensuring privacy and confidentiality.

Helpful skills and characteristics include:

• Familiarity with Word, Excel and other MS products

• Familiarity with any CRM program is an asset, but not required.

• Being detail-oriented with excellent organizational skills

• Excellent English Skills – reading, writing, speaking.

• Skill in clear communication is an asset.

Education and Experience:

• A college diploma or administration experience is an asset.

Term of Employment:

• Onboarding in understanding the work, the organization, and its community will be provided.

• This position has a three-month probationary period. 

Compensation: A competitive wage, to be finalized based on education and experience.

For interested individuals to apply: 

Please email [email protected] and include the following:

• A one-page cover letter outlining your qualifications and your interest in the position.

• Your resume, including references.

• We thank all applicants in advance, but only those selected for an interview opportunity will be contacted.

Application deadline: August 19, 2024

Position start date: Negotiable